A Streamlined Receiving Workflow for High‑Volume Shipments

The solution provides a dedicated receiving screen that supports scanning or entering:

• Shipment ID / Bill of Lading
• Purchase Order Number
• Product
• Quantity

This scan‑first workflow ensures that receiving teams can process high‑volume shipments quickly and accurately. The system allows for scanning of Bill of Lading#/ShipmentId, PO#, Product, Qty, forming the front‑end entry for standard Receipt‑by‑ASN processing.

To support hands‑free field progression, scanners can be configured to append a TAB character, enabling automatic cursor movement between fields.

The receiving interface resembles familiar CSD entry screens, reducing training time and ensuring users can begin scanning immediately.

Guided Entry, Validation, and ASN Creation

The receiving process begins with a New Shipment Entry, where the user scans or enters the Shipment ID or Package ID. This action creates the ASN header record and opens the session for line‑item scanning.

Line‑item entry follows a structured, repeatable pattern:

• User selects New to open a line row
• Scans PO#, product, and quantity
• System creates line‑level ASN data
• User selects Validate or Validate & New

Validation ensures that scanned products and quantities align with open purchase orders. You can establish your own validation checks and balances allowing your organization to tailor rules to your operational needs.

Once all lines are scanned and validated, the user completes the entry. This mirrors standard ASN processing by marking the shipment ready for receipt. After completion, the scan session is locked to preserve data integrity.

A built‑in Validation Report provides a cross‑reference of scanned products, quantities, and PO details, helping users identify discrepancies before finalizing receipt.

The final receiving step is performed using standard CSD Receive by ASN functionality, ensuring compatibility with existing workflows and downstream processes.

Key Benefits

• High‑speed receiving for large shipments Eliminates manual PO‑line lookup and accelerates throughput.
• Scan‑driven accuracy Reduces human error by capturing PO, product, and quantity directly from barcodes.
• Supports multi‑PO Bills of Lading Ideal for shipments containing mixed products across multiple purchase orders.
• Clean ASN creation Automatically builds header and line‑level ASN records through guided entry.
• Built‑in validation controls Ensures scanned data matches open PO lines and expected quantities.
• Integrated reporting Provides immediate discrepancy visibility before final receipt.
• Aligned with standard CSD receiving Uses familiar “Receive by ASN” functionality for final processing.
• Hardware‑ready design Optimized for scanners configured with TAB‑append behavior.